RAYMOND BASEBALL/SOFTBALL

 

CONSTITUTION AND BY-LAWS

 

SECTION 1.  CONSTITUTION

 

ARTICLE 1.  NAME

 

The name of this organization shall be Raymond Baseball/Softball.

 

ARTICLE 2.  OBJECT

 

The purpose for which Raymond Baseball/Softball is organized is to develop and operate a baseball program in affiliation with Babe Ruth League, Inc., a New Jersey corporation, in conformity with and pursuant to the principles, rules and regulations enunciated by said Babe Ruth League, Inc.  and to develop and operate a softball program in affiliation with ASA Softball. In conjunction with such purposes, the objective of this organization is that, through the medium of a supervised, competitive baseball program, guided and governed by said Babe Ruth League, Inc., and ASA Softball this organization will seek to implant in the youth of the community ideals of good sportsmanship, honesty, loyalty, courage and reverence, so that they may be finer, stronger and happier youth who will grow to be good, clean, healthy adults.

 

ARTICLE 3.  STATEMENT OF AFFILIATION

 

Raymond Baseball/Softball shall be affiliated with Babe Ruth League, Inc., a New Jersey corporation, and shall be governed by, and shall comply with the principles, rules and regulations enunciated and decreed by Babe Ruth League, Inc., a New Jersey corporation. Raymond Baseball/Softball shall also be affiliated with ASA Softball and shall be governed by and shall comply with the principles, rules and regulations enunciated and decreed by ASA Softball.

 

ARTICLE 4.  SITES OF PRINCIPAL OPERATION

 

The principal operations of Raymond Baseball/Softball shall be in and about the city of Raymond, County of Cumberland, and State of Maine, but may extend into such areas as provided for by the State, Regional, and National Headquarters rules and regulations.

 

ARTICLE 5.  POWERS

 

Raymond Baseball/Softball shall have the following powers in addition to the powers expressly or implicitly conferred on it by law.

 

A.     To make and enforce rules and regulations to govern itself on a local basis, but consistent with and not contrary to any rules and regulations promulgated by Babe Ruth League, Inc., a New Jersey corporation, or by the Regional, or State echelons of said Babe Ruth League, Inc., or ASA Softball to which this organization is subject.

 

B.     To solicit contributions for support of Raymond Baseball/Softball program funding requirements.

 

C.     To enter into contracts in order to conduct activities in support of this organization’s objectives.

 

ARTICLE 6.  MEMBERSHIP

 

Any citizen of the town of Raymond, who is actively involved in baseball or anticipated being involved with Raymond youngsters is eligible for membership in Raymond Baseball/Softball.  Membership shall be demonstrated through attendance of regular meeting and/or special meetings in support of organizational objectives.  Raymond Baseball/Softball members shall have voting privileges for league directors and officers.

 

ARTICLE 7.  DIRECTORS

 

The Directors of Raymond Baseball/Softball shall total between eleven and fifteen individuals.  Any member of Raymond Baseball/Softball, as described in Article 6., is eligible to stand for election as a Director of Raymond Baseball/Softball.  Election of Directors will be held in the autumn of each year, after the baseball and softball seasons have been completed. Each directorship will be a one year term to be elected annually.  Incumbent Directors are eligible for re-election if so desired.  In the case of a vacancy of one of the Directors by resignation, replacement of that directorship shall occur as soon as reasonably possible but will not exceed two months.  A replacement shall be resourced from the membership of Raymond Baseball/Softball. or any individual as specified in Article 6.

 

ARTICLE 8.  OFFICERS

 

The titles of the officers of the Raymond Baseball/Softball shall be President, Vice President, Secretary and Treasurer.  Any and all individuals elected to the Board of Directors shall be eligible for election as officers of Raymond Baseball/Softball.  Election of officers will be held in the autumn of each year, after the baseball and softball seasons have been completed.  Each office will be a one year term to be elected annually.  Incumbent officers are eligible for re-election if so desired.  In the case of a vacancy of one of the Officers by resignation, replacement of that officer will occur within two months of said officer’s resignation.  A replacement will be resourced from the existing board of directors. or any individual as specified in Article 6.

 

ARTICLE 9.  STANDING COMMITTEE

 

Standing committees will be designated by the President in order to manage Raymond Baseball/Softball and to meet this organization’s objectives.  The following standing committees are established:

 

The Player Agent Committee:

 

A.     The Player Agent Committee shall be composed of five directors, each representing one of the Raymond Baseball/Softball leagues.  These leagues include T-Ball, Rookie, Minor, Bambino and Girl’s Softball.

 

B.     It is the responsibility of the Player Agent Committee to maintain a balance of strength among the teams in each respective league and to ensure that the welfare of the players concerned are given the highest priority.

 

ARTICLE 10.  MEETINGS AND QUORUM

 

      Section 1.      Regular director meetings will generally be held each month.  It is the discretion of the board of Raymond Baseball/Softball to determine the best meeting night for its members.

 

 

      Section 2.      A quorum is defined as 50% of the directors in Raymond Baseball/Softball.  If a quorum is not present, the meeting can be considered official providing there are at least 3 officers and 2 other board members in attendance.

 

ARTICLE 11.  AMENDMENT

 

Submission of amendments to the Raymond Baseball/Softball constitution and by-laws shall occur at the regular meetings.  Notice of an intended amendment submission must be provided in writing to the Secretary along with the text for that amendment. This notice must be provided two weeks prior to the target regular meeting where the amendment is to be presented for discussion and potential adoption.  The adoption vote requirement shall be not less than two-thirds of the membership in attendance.

 

SECTION 2.  BY-LAWS

 

ARTICLE 1.  OFFICERS

 

Officer duties are defined as follows:

 

      SECTION 1.  PRESIDENT.  It shall be the duty of the President to preside at all meetings of Raymond Baseball/Softball, assume full responsibility for the operation of Raymond Baseball/Softball and appoint all committees and supervise the activity thereof.  In addition, the President shall see that Raymond Baseball/Softball adheres to the rules, regulations and policies of Babe Ruth Baseball.  In the case of league protests and disputes, the President shall be responsible for obtaining just settlements.

 

      SECTION 2.  VICE PRESIDENT.  In the absence or disability of the President, the Vice President shall perform all the duties of the President.

 

      SECTION 3.  SECRETARY.  The Secretary shall keep the minutes of all proceedings and record same.  He shall give notice of all meetings, notify all officers of election, and the names of newly elected members to the Treasurer and perform such other duties as his office may require.

 

      SECTION 4.  TREASURER.  The Treasurer shall receive and safely keep all funds of the league, and pay out the same only on order of the President.  He shall publish an annual report of receipts and disbursements each year.  An annual budget must be prepared and presented to the board for adoption.

 

All officers of the Raymond Baseball/Softball League will be elected by a show of hands  or ballot, if deemed more appropriate by those in attendance and will assume office at the close of that meeting.  Election of an officer due to a resignation will occur at a regularly scheduled meeting of the Board of Directors.  The election of an officer to fill the remainder of a term of a resigned office will be effective at the close of the meeting and will be in effect for the remainder of the vacated term.

 

ARTICLE 2.  STANDING COMMITTEES

 

ARTICLE 3.  MEMBERSHIP.

 

A.     Any citizen of the Town of Raymond wishing to become a member of Raymond Baseball/Softball and willing to support Raymond Baseball/Softball organizational objectives shall register with the Secretary.

 

B.     Membership in good standing shall be determined by attendance  at membership meetings. Should a member miss 3 meetings without just cause, as determined by the other members of the board, that person will no longer be a member in good standing and may ultimately be replaced on the board .

 

C.     In the event that a member wishes to resign from Raymond Baseball/Softball, verbal and/or written notification of this intent shall be provided to the Secretary.

 

D.     Members are expected to exhibit behaviors in accordance with the objectives of Raymond Baseball/Softball per Article 2. of the Constitution and are expected to abide by Babe Ruth Baseball Rules and Regulations and ASA Softball Rules .  Raymond Baseball/Softball membership expulsion will occur for behaviors not in line with organizations objectives and/or Babe Ruth Baseball Rules and Regulations  or ASA Softball Rules.  Documentation of these behaviors needs to be presented to the Directors for review and generation of a corrective action plan.  A vote for expulsion will occur once corrective actions have been unsuccessful.  In extraordinary situations, the Directors may waive the corrective action plan prior to expulsion.

 

ARTICLE 4.  BABE RUTH BASEBALL and ASA Softball RULES AND REGULATIONS

 

Babe Ruth Baseball Rules and Regulations and or ASA Softball Rules and those rules and regulations, duly established by the respective state and provincial organizations, are to be considered binding on this league.

 

ARTICLE 5.  BUDGETARY PROCESS

 

A.     An annual operating budget shall be established prior to the beginning of each baseball season in order to assess anticipated expenses and required fund raising.  Development of the annual operating budget will be the responsibility of the President or his designee of Raymond Baseball/Softball with approval of the Directors.

 

B.     Registration fee will be as part of the annual budget of Raymond Baseball/Softball.

 

C.     Non-budgeted expenditures for league needs of up to $250 can be authorized by the President.  Non-budgeted expenditures beyond $250 require a two-thirds approval of the Board of Directors.

 

ARTICLE 6.  PARLIAMENTARY AUTHORITY

 

“Roberts Rules of Order” shall be the parliamentary authority on all matters not co vered by the Constitution and by-laws of this league.

 

ARTICLE 7.  ORDER OF BUSINESS

 

The usual order of business at all regular meetings shall be as follows:

 

1.  Call to Order, by the Presiding Officer

2.  Roll Call, by the Secretary

3.  Reading of the minutes of the previous meeting, by the Secretary

4.  Treasurer’s Report

5.  Reports of Committees

6.  Unfinished Business

7.  New Business

8.  Adjournment